Sending Email Reminders for Medical Certification & Return to Work with Video
How To Send Reminders in eFMLA for Medical Certifications Due and Return to Work Dates
View the EFI Report - List of Employees on Leave
On a regular basis (weekly, if not several times each week, depending on the size of your organization), click on “Employee Reports” from the Main Menu
Then click on “EFI Report” to view and monitor the status of information each employee’s open EFI Profiles, such as eligibility for federal FMLA and any applicable state family/medical leave, certification due dates and whether the applicable certification has been received, leave start and anticipated return-to-work dates, and whether the employee has returned to work. Each of the columns can be sorted in order or reverse order by clicking on the arrows in any of the column headings. In addition, you can download this report into CVS or PDF format.
Note: When downloading this report, each employee’s Department/Role and work Location
will be included on the downloaded report.
Employee Reminder Report:
Send Certification Due Reminders
Send Return to Work Reminders
Periodically, (e.g., once or twice a week, or more often based on the number of employees with open EFI’s), click on “Employee Reports” and then click on “Employee Reminder Report.”
• Select “All” from the “Show” dropdown list above the Employee Name column.
Send Medical Certification Due Reminder: Click on the arrow in the “Cert Due Date” column to sort in chronological order. Click on the arrow again to sort in inverse chronological order.
• Click Send to email each employee whose certification is past the due date or about to be due.
Send Return To Work Reminder: Click on the arrow in the “Email RTW Reminder” column to sort in chronological order. Click on the arrow again to sort in inverse chronological order.
• Click Send to email a reminder to each employee whose return to work is approaching or overdue.
Note: Each time a reminder is sent to an employee, the date on which the reminder is emailed is tracked in the employee's EFI Profile and can be viewed by clicking on the “Email History” button.
Past Due & Future Due: The text and tense in the email the employee receives changes based on whether the due date is in the future or in the past.
Note: eFMLA recommends sending just one certification due reminder to an employee (not two or more reminders).
Review Email Message Reminder History:
Go to the Employee's Profile and click Email History at the bottom of the page.
Report will show each time and email has been sent
