Electronically Send Notices, Forms, Other Documents or Print

The preferred method to deliver leave-related notices, forms or other documents to an employee is to make them electronically available through the eFMLA system, which keeps a record each time such a document (or email) is sent to an employee in each employee’s “Sent Email History.” Alternatively, any and all documents can be printed by clicking on the “Print Forms/Notices & Documents” button in an Employee’s Profile.

However, if you print and deliver documents to an employee, we recommend that you put a note to document the method of delivery date sent/delivered in the Notepad in the employee’s EFI Profile. In addition, you may wish to email the documents to the employee on the same date so that there is a record of delivery in the eFMLA system for FMLA recordkeeping/compliance purposes.

Make the eFMLA forms available to the employee by:

Clicking on “Email Notices/Forms & Documents” form the employee’s EFI Profile:

(1) Select the eFMLA forms you would like to send:

Eligibility Notice
Certification form
Cover Letter (optional)
FMLA Policy (optional)
Job Description (optional)
Return-to-Work/Fitness-for-Duty Certification (optional)

(2) Select or add any individual(s) whom you would like to copy (CC) on the forms from the list, or

add and email addresses as needed. To add individuals to the CC list to appear each time, simply

add them to the CC Email Address List in Account Profile Menu > Manage Email Notifications

Note: Generally, it is not necessary to copy other individuals who work in your organization on

the above-listed documents, and the eFMLA system blocks any copied individual from viewing

any employee’s medical certification form(s). You may wish to copy other individuals on the

Notice of Designation that is completed in Step 8 below since the Designation Notice contains

more pertinent information regarding whether the employee’s FMLA leave has been approved

and, if so, how much leave has been approved, and whether a Return-to-work/Fitness-for-duty

certification is required from the employee as a condition of restoration.

(3) Select any optional miscellaneous documents to include, and

(4) Add any additional information for the employee, if needed

Click “Send” at the bottom of the page.

Click “Employee Profile” to return to the employee’s EFI Profile.

Note: The eFMLA system enables the employee to complete their portion of a medical certification form and forward it electronically to the employee’s or covered family member’s health care provide to complete the certification form electronically. If so, the FMLA administrator will receive an email that the certification has been completed. If the health care provider is unwilling or unable to complete the form electronically, the employee can print the form or fax it to the health care provider directly through the eFMLA system. An FMLA administrator also is able to fax a certification form directly to a health care provider by clicking on “Send as Fax” at the bottom of the certification form itself.